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How to Automatically Retrieve Incoming Emails

Receive incoming emails from your leads directly into your Pro Pipe Lines account. This ZAP automatically retrieves and attaches incoming emails from Gmail to their corresponding leads so you can keep track of your exchanges.


All you need to set it up are Gmail, propipelines.com, and Zapier accounts.

If you don’t have an account with propipelines.com, click here to start a FREE trial.
If you don't have an account with Zapier, click here to sign up for a FREE trial.

Get Started

To make sure the test runs properly, right before setting up this ZAP, please create a sample lead in your Pro Pipe Lines account with an email address you own then send an email to yourself using that address.

  • Set up your TRIGGER
  • Set up your ACTION
  • Set up your SECOND ACTION

    • Connect your TRIGGER App Account and Set Up the Trigger

    Sign into your Zapier account and click on the MAKE A ZAP! button at the very top where you will be directed to a new page:

    1. Choose the Trigger App: Gmail
    2. Choose the Trigger: New Email
    3. Connect Zapier to your Gmail account
    4. Edit Options: Select the Label/Mailbox or keep it empty
    5. Test this Step to make sure it runs successfully

    Connect your ACTION App Account and Set Up the Action

    1. Choose an Action App: propipelines.com
    2. Choose an Action: Find Lead
    3. Connect Zapier to your propipelines.com account if you haven’t already by

  • Entering your slug/account name (https://ACCOUNT.propipelines.com)
  • Entering your API Key (Go to your propipelines.com account Admin Panel, select Webhooks and API, API Keys then click on the Create an API Key button and name it.)


    • 4. Edit Options to set up the search for propipelines.com lead! Based on the email Zapier retrieved in the previous step, select the email address of the sender. You can also choose for the search to only include leads with a specific status such as To-Do


    5. Test the step and this Action set up is set up.

    Connect your ACTION App Account and Set Up the Second Action

    1. Choose an Action App: propipelines.com
    2. Choose an Action: Add Comment
    3. Select the propipelines.com account you connected in the previous step
    4. Edit template to set up the email copy as a comment

  • Select “Use a Custom Value” for the Lead field

  • Choose the lead’s ID from Step 2 for the second field
  • Add in the information you want to attach as a comment to your propipelines.com leads

    • 5. Test the step and this Action set up is set up.